We scan everything with a program called File Center. You can create as many Files and sub-files as you need. All workstations have access as well. When we scan an parts invoice, it is dated with the customers last name so if there is a warranty situation, for example, you can find it quick. I have a part time girls that helps scanning, answering the phones, social ect. that helps with this. When we have County or City Environmental Inspectors come in, I have them sit at the computer and look at whatever they need, they love it. Having scanned files allows you to email copies of whatever to whomever is a breeze. Getting rid of the file cabinets was the best thing ever.