Quantcast
Jump to content

QUICK BOOKS PRO AND PAYROLL

DUFRESNES
 Share

Recommended Posts

bantar Community Regular

bantar

Posted
Posted

Maybe I can make you feel better.  You can say "At least I'm not paying as much as THAT GUY!"     I use ADP for my payroll (weekly) and last year, my fees were just south of $4000.  🤕

  • Like 1
bantar Community Regular

bantar

Posted
Posted

I pay weekly about 13 checks x 52 weeks.  Averages out to about $6.09/person/paycheck.    Paying less often is cheaper.  (This is supposedly discounted 45% due to my CPA client discount vs me just calling and signing up.  Who knows?)  The advantage is that my CPA does not mess with payroll taxes and filings, so I pay less there.   They pull the money, escrow the taxes, create and file all of the needed state and federal tax forms.    All I have to do is enter hours / $'s.   Look at the total.  😭 Then press the go button.   😉  

Pretty much, CPA said he wouldn't work with me if I didn't use a payroll company.  He said that I'd screw it up, some way, some how, then it would be VERY expensive for him to fix my mess.   I'm about 99% sure that he was on target with this comment.

  • Like 1
Gerald Martin Rookie

Gerald Martin

Posted
Posted

You might check out https://paymatesoftware.com/

I talked to one of their reps because they integrate with Protractor.   I thought their pricing was fair and their cloud software looked easy enough to learn.  I hope this helps someone!

Gerald

  • Like 1
bantar Community Regular

bantar

Posted
Posted
14 hours ago, Gerald Martin said:

You might check out https://paymatesoftware.com/

You've heard the expression that you can't teach an old dog 🐶 new tricks, right?   Well, my accountant is older than those dogs.  He doesn't like anything new!   So, I'm using a few programs that I might otherwise not want.    As well, I spoke with the Paar-Melis Accounting team at Vision and their pricing is about 40% higher than my accountant.   He knows this industry, is always accessible and otherwise doing good work, so I have no impetus to change at the moment.   No change means no new accounting toys for me!

 

P.S.  Hi Gerald!!!

  • Like 1
massns Newbie

massns

Posted
Posted

We pay QB payroll over $700/yr and were using QB Pro 2020 Desktop.  Since they are discontinuing support for 2020, they force you to upgrade and you can no longer purchase the software.  It is all subscription based now which will be more costly than before.  The desktop version is a $550/yr subscription, which you have to call QB sales to even get it.  It is not available online anywhere.  When you call to order, they will try to push you into going to their online platform which I didn't want to do after using the desktop version for over 20 years.  Like others have stated, it's the cost of doing business unfortunately.  

  • Like 1
billqual Rookie

billqual

Posted
Posted

I hope Quickbooks figures out they shot their foot off with this change.  If you upgrade past 2020 and don't keep your subscription active you loose access to your data.

It's my understanding I can use Quickbooks 2020 desktop forever but will not have support, security updates or access to online things like payroll. 

I am sticking with 2020 and letting my payroll expire in May.  

It looks like ONPAY.com may be who I am going with, they state they integrate with Quickbooks.

I will be making the change when I close this quarter, fingers crossed it will be a smooth transition.

  • Like 2
billqual Rookie

billqual

Posted
Posted

You must be using Quickbooks online.

I have ROWriter and the Back Office has a program on my computer that does the integration.

I don't know if you can find an older version of quickbooks and use your database.

In my research I found people that hadn't needed to update quickbooks for the last 15 years because they were not using quickbooks for their payroll. 

billqual Rookie

billqual

Posted
Posted

I am using Accounting Link by The Back Office to integrate ROW to QB.

Fortunately I did not upgrade to QB 2022 or 2023 before this change.

Here is a statement from QB about using 2023 without a subscription, maybe you don't have this version or can move to an older version/

Can I still use QuickBooks Desktop after subscription expires?
 
 
With QuickBooks Desktop 2023 R3 or newer, view-only access remains for 1 year after your subscription ends. In that time, you won't be able to edit your data with your inactive license. But, you can renew your subscription or export your data. To view your data after 1 year, you'll have to renew your subscription.Oct 27, 2022
  • Like 1
billqual Rookie

billqual

Posted
Posted

Here is their statement about earlier versions.

What happens if you don't upgrade QuickBooks Desktop?
 
 
What happens if I don't upgrade to QuickBooks 2022? There won't be any immediate issues if you choose to continue using QuickBooks 2022; however, when QuickBooks Desktop for UK customers is discontinued in 2023, Intuit will stop releasing updates – including security updates.
  • Like 1
billqual Rookie

billqual

Posted
Posted

I have used QB Desktop for the last 20 years. 

I bought the payroll subscription every year and updated QB Pro every 2-3 years when they said it would not integrate with payroll anymore.

With this latest change I have decided QB will not get another dime from me.

Next week I will be moving to this. They seem to be less expensive.  They state they will take my QB payroll data and merge it to their program and when I run a payroll I can merge it back into my QB Desktop.

 

  • Like 1
billqual Rookie

billqual

Posted
Posted

I think intuit bought the competition and now have us over a barrel. Everything I found was cloud based and a recurring subscription and even more expensive than QB.  Some of the SMS programs have accounting built in but changing everything is a pain and still doesn’t solve the problems.

  • Like 1
Gary Childs Explorer

Gary Childs

Posted
Posted

I been using QB's only for all my business and they are great. Watch out for the scammers that E-mail with QB's e-mails trying to get money out of you. They E-mails look like they are right from QB's but they are not. Try calling the phone number listed with a cell phone with the caller ID blocked, if they do not pick up the call they are the scammers.  

  • Like 2
Hands On Community Regular

Hands On

Posted
Posted
On 3/10/2023 at 8:11 AM, bantar said:

You've heard the expression that you can't teach an old dog 🐶 new tricks, right?

What an amazingly beautiful shop you have. I wish I could put something together like that. Maybe in 5 years after I finish off some more debt, maybe. I am nervous to make another leap like I did when I first started out. Great work.

bonabros Rookie

bonabros

Posted
Posted

I somehow missed this thread, but just recently went through the BS that Intuit is pulling with their Quickbooks 2023 onward. We have been Pro and/or Premier users for 20 years (even before my time). We were doing a similar every 3 years upgrade and paid the $500 for the annual standard payroll. I was getting the program from POSwarehouse.com for $279 instead of $849 from Intuit/Newegg/OfficeMax/etc.

 

Now to switch to the subscription model for Pro with 2 users, it was going to be $749 for the program, a $500 annual payroll fee, plus $8/mo per employee... We have 40 employees wtf... The annual cost used to be $593/yr and now 2023 onward would have been 749 + 500 + (40x8x12=3840) = $5,089

It's disgusting how greedy they got here. We have a few different businesses and unfortunately, QB is our best option. We moved to Enterprise Gold with two users through Fourlane.com (the parent company the POSwarehouse) for $2134/yr. It has enhanced payroll, no employee fee, and can have more than one company file open. The program is still basically the same thing it was since 2008 with a few nice extra features, but certainly not worth an extra $1541 per year. Still painful to think about.

  • Like 1
billqual Rookie

billqual

Posted
Posted

It's not the price I have issues with. I don't like being held hostage by a program that won't work with out a subscription.  I grew up with programs that you bought and if the company made it better you would upgrade.  If it did what you wanted you were free to keep using it as is. I think the subscription model makes a software company lazy. 

  • Like 2
billqual Rookie

billqual

Posted
Posted

My head is wrapped a different direction than yours.  We bought our own uniforms and quit dealing with shop rags and we own our real estate. I know it’s still all fixed costs but landlords, uniform companies throw me surprises that frustrated me.  Quick books did it this year by tripling my payroll cost and said I could not use my accounting anymore without a subscription.  Subscription based things are fine until they change and it doesn’t work for you anymore.  At least when I own something I can decide when I want or need to change.

  • Like 1
Juli Southard Newbie

Juli Southard

Posted
Posted

My bookkeeper HATES QB online!!  ADP charges per payroll, with some other fees, same for Innovative Business Solutions.  Yest. talked to a rep from GUSTO, they have a plan called "Payroll Only", that'll run about $60 per MONTH (three employees for us)! They came up more than once on Google searches as #1 according to research companies.  QB screwed the pooch on this decision.  I also didn't know about this happening from them directly, I found out through the newsletter from my shop software company AutoFluent (TABS).

  • Like 1
billqual Rookie

billqual

Posted
Posted

I ran my first payroll with ONPAY this week.  It took about a week for them to pull my first quarter from QB so my end of year reports and W2's will be correct.  I did several support calls and emails getting everything set up to make a smooth transition.  My first payroll was quick and easy and the numbers integrated into my QB desktop in just a couple key strokes.  Hopefully I am still happy with them by the end of the year. 🤞

  • Like 1

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
 Share
Go to topic listing

  • Available Subscriptions

    See all Subscription Plans

  • Have you checked out Joe's Latest Blog?

    • Joe Marconi
      The Toolbox is Last to Leave, First is the Heart
      By Joe Marconi in Joe's Blog
         0 comments
      It always amazes me when I hear about a technician who quits one repair shop to go work at another shop for less money. I know you have heard of this too, and you’ve probably asked yourself, “Can this be true? And Why?” The answer rests within the culture of the company. More specifically, the boss, manager, or a toxic work environment literally pushed the technician out the door.
      While money and benefits tend to attract people to a company, it won’t keep them there. When a technician begins to look over the fence for greener grass, that is usually a sign that something is wrong within the workplace. It also means that his or her heart is probably already gone. If the issue is not resolved, no amount of money will keep that technician for the long term. The heart is always the first to leave. The last thing that leaves is the technician’s toolbox.
      Shop owners: Focus more on employee retention than acquisition. This is not to say that you should not be constantly recruiting. You should. What it does means is that once you hire someone, your job isn’t over, that’s when it begins. Get to know your technicians. Build strong relationships. Have frequent one-on-ones. Engage in meaningful conversation. Find what truly motivates your technicians. You may be surprised that while money is a motivator, it’s usually not the prime motivator.
      One last thing; the cost of technician turnover can be financially devastating. It also affects shop morale. Do all you can to create a workplace where technicians feel they are respected, recognized, and know that their work contributes to the overall success of the company. This will lead to improved morale and team spirit. Remember, when you see a technician’s toolbox rolling out of the bay on its way to another shop, the heart was most likely gone long before that.

  • Similar Topics

    • Joe Marconi
      Many Shops Have Raised their Labor Rates, But Still Struggle!
      By Joe Marconi

      Premium Member Content 

      This content is hidden to guests, one of the benefits of a paid membership. Please login or register to view this content.

    • nptrb
      A Year Of Bookkeeping Gratitude: Client Wins In 2024
      By nptrb

      Premium Member Content 

      This content is hidden to guests, one of the benefits of a paid membership. Please login or register to view this content.

    • carmcapriotto
      Preparing for January's Marketing [E126] - The Auto Repair Marketing Podcast
      By carmcapriotto
      Ready to kick off the year with a marketing plan that keeps your bays full? Join Brian Walker and Caroline Legrand as they dive into easy, actionable strategies to help auto repair shops plan their marketing month-by-month. From practical ways to align your campaigns with community events to leveraging fun, nationally recognized days, you’ll learn how to make your marketing engaging and impactful.
      Discover fresh ideas for social media, event hosting, and campaigns that’ll keep your shop top-of-mind all year. Whether it’s winter car care, “new year, new car” resolutions, or creative customer appreciation ideas, this episode is packed with ways to turn small efforts into big wins.
      Don’t let January sneak up on you—start planning now!
      Tune in to get the tools you need to make 2024 your best marketing year yet.
      Thank you to RepairPal for sponsoring The Auto Repair Marketing Podcast. Learn more about RepairPal at https://repairpal.com/shops


      Are you ready to convert clients to members? App fueled specializes in creating custom apps tailored specifically for auto repair businesses. Build client loyalty. Get started today with your own customer loyalty app. Visit Appfueled.com


      Lagniappe (Books, Links, Other Podcasts, etc)


      How To Get In Touch With the Guest


      Show Notes with Timestamps


      How To Get In Touch
      Group - Auto Repair Marketing Mastermind
      Website - shopmarketingpros.com 
      Facebook - facebook.com/shopmarketingpros 
      Get the Book - shopmarketingpros.com/book
      Instagram - @shopmarketingpros 
      Questions/Ideas - [email protected]
      Click to go to the Podcast on Remarkable Results Radio
    • carmcapriotto
      Artificial Intelligence: We Have Some Concern! With Dan Vance [E016] - Speak Up!
      By carmcapriotto
      Our world is rushing head first into an A.I. future and we want to encourage our listeners to remain vigilant in these exciting times, as there is some legitimate cause for concern with the changes brought by A.I. Technology.
      Joining us as our guest is Dan Vance from Shop Dog Marketing.
      Craig has known Dan for a few years now and it was at ASTA in 2023 that he first heard Dan Speak Up on the topic of AI to a group of shop-owners on the promise and peril of AI…and he saw Dan deliver a presentation on the topic again at the MARS marketing conference with the Institute for Business Excellence in (beautiful) Ogde, UT earlier this year.
      In this episode Dan acknowledges many of Craig's concerns regarding AI, while they both align on the actual benefits. 
      Craig states regularly that the last skill machines should ever be able to take from us is our ability to communicate interpersonally and … but in some areas - A.I. is far more capable of outperforming certain tasks.  While that is happening - there remains a disconnect between AI’s ability to generate data and present the data in a way that can produce more effective interactions with real people. 
      Our listeners who may share in Craig’s concerns will no doubt appreciate Dan’s calm and reassuring thoughts on the topic.  
      Watch the YouTube Video
      Topics include:  
      Early AI and Machine learning The concept of Human Capital. Authenticity as a new focus Communication tendency becoming less synchronous Efficiency vs. Authenticity and what we lose AI Strengths and practical uses Social Proof - and a word on Reviews and AI Google quality rater guidelines - EAT - Experience Authority and Trust
      Join Our Virtual Toastmasters: https://remarkableresults.biz/toastmasters
      Thank You To Our Partners:
      The Institute at WeAreTheInstitute.com.  "Stop stressing over your business, you deserve a good night's sleep. The Institute’s coaching helps you achieve success and financial peace.
      AutoFlow at AutoFlow.com. Your partner in technology, Autoflow consolidates your client interactions - before, during and after the visit to a single thread. Learn more at Autoflow.com
      AutoLeap at AutoLeap.com. Are you tired of juggling multiple tools to manage your auto repair shop? Say hello to the streamlined efficiency of AutoLeap, the #1 all-in-one Auto Repair Shop Management Software!
      Shop Dog Marketing at Shop Dog Marketing.com. "Want to see your auto repair shop thrive? Let Shop Dog Marketing be your guide. Our customer-first approach, combined with AI-driven creative content, ensures top rankings.
      In-Bound at CallInBound.com. Cover your communication needs and revolutionize your auto repair business with AI-driven call analytics from InBound.
      Contact Information
      Email Craig O'Neill: [email protected] Join Our Virtual Toastmasters Club: https://remarkableresults.biz/toastmasters
      The Aftermarket Radio Network: https://aftermarketradionetwork.com/
      Remarkable Results Radio Podcast with Carm Capriotto: Advancing the Aftermarket by Facilitating Wisdom Through Story Telling and Open Discussion. https://remarkableresults.biz/
      Diagnosing the Aftermarket A to Z with Matt Fanslow: From Diagnostics to Metallica and Mental Health, Matt Fanslow is Lifting the Hood on Life. https://mattfanslow.captivate.fm/
      Business by the Numbers with Hunt Demarest: Understand the Numbers of Your Business with CPA Hunt Demarest. https://huntdemarest.captivate.fm/
      The Auto Repair Marketing Podcast with Kim and Brian Walker: Marketing Experts Brian & Kim Walker Work with Shop Owners to Take it to the Next Level. https://autorepairmarketing.captivate.fm/
      The Weekly Blitz with Chris Cotton: Weekly Inspiration with Business Coach Chris Cotton from AutoFix - Auto Shop Coaching. https://chriscotton.captivate.fm/
      Click to go to the Podcast on Remarkable Results Radio
    • Joe Marconi
      Are You Sure You Want to Charge Your Customers A Fee for Using Their Credit Card?
      By Joe Marconi

      Premium Member Content 

      This content is hidden to guests, one of the benefits of a paid membership. Please login or register to view this content.



  • Joe Marconi

    Five Proven Tips to Improve Your Bottom Line

    By Joe Marconi, in Selling Automotive Repair,

    0 comments 126 views
    Joe Marconi

    Money Isn’t The Motivator We Think It Is

    By Joe Marconi, in Automotive Management,

    0 comments 104 views
    Joe Marconi

    Isn’t It Time We Rethink What a Master Level Technician Is?

    By Joe Marconi, in Automotive Industry,

    1 comment 139 views

  • Our Sponsors



Main Sections

More Sections

Discussion Forums

×
×
  • Create New...